Handmade Holidays Application

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Entry Details

Application Deadlines:

June 1 - July 27, 2021  -   Handmade Holidays Makers Market open application period 

August 1, 2021  -  Applicants notified about their acceptance status

November 19 - 20  -  Handmade Holidays Market at Art Center East

Eligibility Requirements:

Handmade Holidays is open to artists and makers aged 18 years and older. All products sold at Handmade Holidays must be original products made by you, and/or reproductions of your original work. Items made from non-original or commercial patterns, molds, or kits will be considered on a case-by-case basis. Art Center East reserves the right to refuse any application. ACE also reserves the right to remove any items that may appear in your display that were not represented in your application, or that are otherwise deemed ineligible or unsuitable for display.

Edible items must comply with State of Oregon licensing requirements. Processed foods (canned jams, pickles, sauces, honey, etc) may only be sold if produced in a certified kitchen with a valid processing license (see this link). Producers processing foods they have grown or harvested themselves may not need a processing license, but must follow the rules outlined by the Oregon Farm Direct Marketing Law (see this link). All edible items for sale not for immediate consumption must have an adhesive label (not easily removed) with the following: name of product, ingredient list, your (or your business') name, your address and/or phone number, along with any other information required by any licensing requirements your edible product falls under. Questions about your food product? Contact Union County public health inspector, Ryan Zastrow, at 541-962-8818. 

Product Portfolio:

All applicants must submit photos of their original work. A portfolio of up to ten photos should include an image of each category of product you intend to sell and an image of your booth set up, if possible. The portfolio should offer a well-rounded sense of the products that will be available at your booth (i.e. show off your stuff!). ACE will use the photos to 1) evaluate your product for inclusion as a Handmade Holidays vendor and 2) promote your product if you are accepted. Poor quality or non-existent photos will reduce your chances of being accepted into Handmade Holidays. ACE makes an effort to promote each vendor individually as a lead-up to the event. Without usable photos, we cannot promote your business. 

Submitting your Product Portfolio: 

Your application is not complete without a submitted product portfolio. Please email your portfolio in separate image files (.jpg or .png file types only) to [email protected] with your business name and Product Portfolio in the subject heading (example: Crafty Cards Product Portfolio). Label each image file with your business name, product type, and estimated dimensions, if applicable. Image files should be no smaller than 800 x 800 pixels. If you are not able to provide photos of your work, please call (541-624-2800) or email to set up a time to bring your product into Art Center East for evaluation. ACE staff is here to help! Please be in touch if you need assistance in creating or submitting your portfolio.

Community Ensembles

Screening & Selection

Art Center East is looking for works that exhibit originality, craftsmanship, imaginative use of materials, and aesthetic quality. A screening committee will assess the application materials you provide based on these criteria and on the number of applications for similar products. Categories such as jewelry or ceramics that have several applicants will be more competitive than those in which there are no similar applicants. This keeps the vendor mix diverse and engaging to new and existing customers. Didn’t make it in a previous year? Try again, as our vendor mix changes annually. 

Note: If applying as a group of vendors for one shared booth space, each person must apply individually and clarify that they are a part of said group. Although the group is proposing to share a booth space, each vendor will be juried separately and it may be that not all applicants are accepted. 

Incomplete applications will not be considered. The screening committee’s decisions are final.

Community Ensembles

Display

Prior to the event, Art Center East will provide you with digital marketing materials to promote your participation in the event. 

Each vendor will be assigned a display space approximately 8’wide x 4’ deep. If you are interested in a larger space or multiple spaces, please make note of that in your application. You are responsible for all display equipment: table(s), chair(s), shelving, signage, and/or other display fixtures. Vendors may only hang products on the walls with prior permission. Vendors must use their own non-wall-damaging command strips to hang lightweight signs or, with permission, a limited number of products. Vendors wishing to display a large number of hanging items should plan to bring free-standing display panels for that ushered. The screening committee’s decisions are final.

Community Ensembles

Setup, Take Down, & What to Expect

SET-UP takes place Wednesday and Thursday, November 17th & 18th from 10:00 am - 5:00 pm and Friday, November 19 from 8:00am - 3:45pm. Access to parking in the front of the building will be cut off at 2:00 pm (Friday, Nov 19) to allow for the beer garden set-up. 

ACE is limiting the number of vendors (& their help) to load in their items to one vendor per half hour time slot. Time slots are a first-reserved basis and applicants will have the opportunity to select a time slot once accepted. Please arrive promptly. Each vendor (& their designated help, if any) will have 30 minutes to bring their entire set-up into the building, please note that this is not limiting actual set up time once inside, but only the load-in time through the front entrance. Booths must be fully assembled and ready for sales no later than Friday, November 19 at 3:45pm. Please note that the area used for Handmade Holidays is accessible only by climbing two sets of stairs - keep this in mind when planning your display. 

During the Event:

We want you to have a great experience as a vendor at Handmade Holidays. Please keep these factors in mind as you prepare:

1) ACE provides a kitchen space downstairs to use as a break room. Complimentary coffee and tea will be available to vendors throughout the event, as well as pastries on Saturday morning. Please plan to bring additional food and beverages as needed; refrigerator and microwave available.

2) You must accept all of your own payments. Plan to bring sufficient small bills for making change throughout the weekend, as banks are closed for the duration of the event. Free Wifi is available to run card swiping apps on your phone or tablet. ACE will not run card payments for you. 

3) Saturday can be a long day! Plan on having up to ONE other person with you so you can take breaks. Staff and volunteers will also be available throughout the event to assist you as needed.

TAKE-DOWN is Saturday, November 20 at 3:00pm:

NO EARLY TAKE-DOWN, PLEASE. All vendors must keep their booth set up and open through the duration of the event (4-8pm on Friday and 9am-3pm on Saturday). Vendors who leave early will not be considered for the following year's Handmade Holidays.

1) For grant reporting and in order to improve the event, Art Center East asks all vendors to complete a VENDOR SURVEY at the conclusion of the event. Please leave your survey at the GIFT GALLERY DESK before leaving. 

2) When packing up, please remove tape from the floor and leave your area clean.

3) Be courteous of other vendors - it's a tight space and everyone is ready to leave!

Community Ensembles

Liability / Agreement

Art Center East is not responsible for loss or damage to any work exhibited at Handmade Holidays. Accepting entry into Handmade Holidays grants Art Center East permission to use images of you and/or your artwork for publicity purposes and constitutes agreement with all conditions set forth in this prospectus. 

Artists are encouraged to provide their own insurance for their artwork. Vendors are also encouraged to submit a Certificate of Liability Insurance naming Art Center East as additional insured for the date of November 19 & 20, 2021 (contact current insurance provider for instructions if unsure how to do so).

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