Board & Staff
2020 Handmade Holidays Makers Market
at Art Center East
When: November 13 from 4 - 8 pm and November 14 from 9 am - 3 pm,
Where: Art Center East, 1006 Penn Ave, La Grande
Handmade Holidays is Art Center East’s most popular holiday shopping weekend of the year. This indoor art sale draws over 1,500 visitors interested in purchasing locally-made gift items. Past offerings include: paintings, ceramics, jewelry, stained glass, blown glass, textiles, screen printing, cards & stationery, leather items, hand-made skillets, artisan foods, terrariums, candles, soaps & skincare, and more!
Art Center East (ACE) selects Handmade Holidays vendors for the quality and uniqueness of their work, and curates the lineup to include a diverse and engaging selection. No resale or corporate merchandise is accepted into Handmade Holidays – all items for sale must be made by the artist selling them. Participation in Handmade Holidays requires a booth fee only; no commissions are taken.
We invite you to vend with us at this joyous event - a celebration of everything local & handmade just in time for the holiday season!
**Special for 2020 - PLEASE READ**
This year, due to COVID-19 limitations, we will have fewer booths than usual to allow for a minimum of 6-foot spacing between each, and we will require all vendors to comply with ACE's COVID-19 safety procedures, including wearing a mask or face shield at all times (sorry, no exceptions). Entry will be limited and customers will have the option to reserve a shopping time in order to minimize outdoor lines and general frustration. Accepted vendors will get a comprehensive guide to our Handmade Holidays COVID-19 procedures upon being admitted to the event. Please do not apply if you or someone you have regular contact with, has a condition that puts you at higher risk of health complications from COVID-19. We will have other opportunities for selling and promoting your work in the Gift Gallery. We hold your safety and the safety of our visitors in the highest regard, and we expect the same caution and consideration from all of our vendors.
Fees & Cancellation Policy for 2020: We acknowledge that holding an indoor art sale during a global pandemic comes with a large dose of uncertainty. Because of that, we are changing some of our normal rules regarding cancellation and fees. Booth fees will be a flat member / non-member rate (no "wall" or "center aisle" distinction this year), and we are removing the processing fee, so you will get the full amount refunded in the event of: not being selected to participate; cancelling your participation due to health concerns, recent COVID exposure, or emerging symptoms at any point up until November 12; or in the event that Handmade Holidays must be cancelled.
Handmade Holidays will be cancelled in advance of the event (and all vendors will be issued a full refund), if: Union County reverts back to Phase I or a local outbreak occurs within the two weeks prior November 13.
Handmade Holidays may also be cancelled during the event weekend (and no refund will be issued), if: A local outbreak is announced at any point during the event.
September 27: Artist applications are due by midnight to be considered for entry into the event.
September 30: Applicants will be notified about their acceptance status.
Applicants not accepted into Handmade Holidays will be placed on a waiting list. In the case of a cancellation, ACE will notify you as soon as possible.
Handmade Holidays is open to artists and makers age 16 years and older. All products sold at Handmade Holidays must be original products made by you, and/or reproductions of your original work. Items made from non-original or commercial patterns, molds, or kits will be considered on a case-by-case basis. Art Center East reserves the right to refuse any application. ACE also reserves the right to remove any items that may appear in your display that were not represented in your application, or that are otherwise deemed ineligible or unsuitable for display.
Edible items must comply with State of Oregon licensing requirements. Processed foods (canned jams, pickles, sauces, honey, etc) may only be sold if produced in a certified kitchen with a valid processing license (see this link). Producers processing foods they have grown or harvested themselves may not need a processing license, but must follow the rules outlined by the Oregon Farm Direct Marketing Law (see this link). All edible items for sale not for immediate consumption must have an adhesive label (not easily removed) with the following: name of product, ingredient list, your (or your business') name, your address and/or phone number, along with any other information required by any licensing requirements your edible product falls under. Questions about your food product? Contact Union County public health inspector, Ryan Zastrow, at 541-962-8818.
**For 2020, in order to minimize the risk of cross-contamination: All food must be made following the State of Oregon's COVID-19 sanitation protocols. While at Handmade Holidays, all edible items must be displayed and sold fully enclosed in single use packaging material. No food may be displayed unpackaged (unless it is for display only and will not be sold). Food for sale may not be packaged on site. Thank you for helping us to make Handmade Holidays 2020 as safe as possible.
All applicants must submit photos of their original work. A portfolio of up to ten photos should include an image of each category of product you intend to sell and an image of your booth set up, if possible. The portfolio should offer a well-rounded sense of the products that will be available at your booth (i.e. show off your stuff!). ACE will use the photos to 1) evaluate your product for inclusion as a Handmade Holidays vendor and 2) promote your product if you are accepted. Poor quality or non-existent photos will reduce your chances of being accepted into Handmade Holidays. ACE makes an effort to promote each vendor individually as a lead-up to the event. Without usable photos, we cannot promote your business.
Submitting Your Product Portfolio
IMPORTANT: Your application is not complete without a submitted product portfolio. Please email your portfolio in separate image files (.jpg or .png file types only) to [email protected] with your business name and Product Portfolio in the subject heading (example: Crafty Cards Product Portfolio). There is also the option to upload them in your application below. Label each image file with your business name, product type, and estimated dimensions, if applicable. Image files should be no smaller than 800 x 800 pixels. If you are not able to provide photos of your work, please call (541-624-2800) or email to set up a time to bring your product into Art Center East for evaluation. ACE staff is here to help! Please be in touch if you need assistance in creating or submitting your portfolio.
Handmade Holidays Outdoor Beer Garden
The 2019 beer garden was a success and was meant to expand in 2020, but due to COVID-19, we will be postponing this fun addition to Handmade Holidays until 2021 or whenever it is safe to have it back.
Screening & Selection
Art Center East is looking for works that exhibit originality, craftsmanship, imaginative use of materials, and aesthetic quality. A screening committee will assess the application materials you provide based on these criteria and on the number of applications for similar products. Categories such as jewelry or ceramics that have several applicants will be more competitive than those in which there are no similar applicants. This keeps the vendor mix diverse and engaging to new and existing customers. Didn’t make it in a previous year? Try again, as our vendor mix changes annually.
Incomplete applications will not be considered. The screening committee’s decisions are final.
[Application fees will be reimbursed minus a $5 processing fee to all vendors not accepted.] Fee suspended for 2020 season.
Prior to the event, Art Center East will provide you with digital marketing materials to promote your participation in the event.
Each vendor will be assigned a display space. You are responsible for all display equipment: table(s), chair(s), shelving, signage, and/or other display fixtures. Vendors may only hang products on the walls with prior permission. Vendors must use their own non-wall-damaging command strips to hang lightweight signs or, with permission, a limited number of products. Vendors wishing to display a large number of hanging items should plan to bring free-standing display panels for that use.
Setup, Take Down, & What to Expect
SET-UP is Friday, November 13 from 8:00am - 3:45pm
You will be invited to sign up for an unloading time when you are notified about your acceptance. Booths must be fully assembled and ready for sales no later than 3:45pm. Please note that the area used for Handmade Holidays is accessible only by climbing two sets of stairs - keep this in mind when planning your display. If you have a complex set up and would like more time, you may also request to set up your booth on Thursday, November 12. Contact [email protected] with "Thursday Setup Request" in the subject heading to make arrangements.
During the Event:
We want you to have a great experience as a vendor at Handmade Holidays. Please keep these factors in mind as you prepare:
1 - [ACE provides studio space downstairs to use as a break room. Complimentary coffee and tea will be available to vendors throughout the event, as well as pastries on Saturday morning. Please plan to bring additional food and beverages as needed.] Suspended in 2020 - ACE staff and volunteers will be available to help vendors with food and bathroom breaks. Please note that for safety reasons, eating at your booth will not be permitted this year.
2 - You must accept all of your own payments. Plan to bring sufficient small bills for making change throughout the weekend, as banks are closed for the duration of the event. Free Wifi is available to run card swiping apps on your phone or tablet. ACE will not run card payments for you. For 2020: Cash transactions are discouraged this year due to the risk of cross-contamination. Please plan to come equipped with the ability to run credit cards hands-free (chip reader or swiper that the purchaser swipes). Contact ACE for help in getting set up with this if you need it! You will be required to sanitize your hands after each cash transaction, which might slow you down or be tough on your hands.
3 - Saturday can be a long day! Staff and volunteers will be available throughout the event to assist you as needed. Please limit the number of people in your booth to one or two. The more vendors there are, the fewer customers we can allow in. Instead of having two people at the booth, consider taking shifts so there is only one person at your booth at any given time.
TAKE-DOWN is Saturday, November 14 at 3:00pm:
NO EARLY TAKE-DOWN PLEASE. All vendors must keep their booth set up and open through the duration of the event. Vendors who leave early will not be considered for the following year's Handmade Holidays. For 2020: Staff will coordinate a staggered exit, so vendors have space to safely exit the building and load their vehicle while keeping a 6-foot distance. Please plan on a little extra time for taking down this year, as only a few vendors will be allowed to load out at a time.
1) For grant reporting and in order to improve the event, Art Center East asks all vendors to complete a VENDOR SURVEY at the conclusion of the event. Please leave your survey at the GIFT GALLERY DESK before leaving.
2) When packing up, please remove tape from the floor and leave your area clean.
3) Be courteous of other vendors - it's a tight space and everyone is ready to leave!
Liability / Agreement
Art Center East is not responsible for loss or damage to any work exhibited at Handmade Holidays. Accepting entry into Handmade Holidays grants Art Center East permission to use images of you and/or your artwork for publicity purposes and constitutes agreement with all conditions set forth in this prospectus. Artists are encouraged to provide their own insurance for their artwork.
Vendors must submit a Certificate of Liability Insurance naming Art Center East as additional insured for the date of November 13 & 14, 2020.