Handmade Holidays Application
What is Handmade Holidays?
When: November 16th from 4 - 8pm
November 17th from 9 - 2pm
Where: Art Center East on the corner of 4th Street & Penn Avenue
Handmade Holidays is Art Center East’s most popular holiday shopping weekend of the year. The two-day, indoor art sale draws over 1,000 visitors interested in purchasing locally-made gift items. Past offerings have included: paintings, ceramics, jewelry, stained glass, blown glass, textiles, screen printing, cards & stationery, leather items, hand-made skillets, artisan foods, terrariums, candles, soaps & skincare, and more!
Art Center East (ACE) selects Handmade Holidays vendors for the quality and uniqueness of their work, and curates the lineup to include a balanced and engaging selection. No resale or corporate merchandise is accepted into Handmade Holidays – all items for sale must be made by the artist selling them. Art Center East only requires a booth fee; no commissions are taken. Vendors keep all profits from sales made at their Handmade Holidays booth.
We invite you to join us at this joyous event - a celebration of everything local & handmade just in time for the holiday season!
The application period for Handmade Holidays is June 1 - September 30, 2018 or until all available vendor spaces are filled, whichever date comes first. *The screening committee will consider applications on a rolling basis, meaning vendor spaces will be filled as applications are received.* We recommend you apply early to ensure your chances of securing a spot!
Art Center East will notify applicants of their acceptance status no later than October 5, 2018. Applicants not accepted into Handmade Holidays will be placed on a waiting list in case of cancellations. Vendors on the waiting list will be notified by October 15, 2018 if a spot becomes available.
Handmade Holidays is open to any artist 16 years of age or older. All media are eligible. Only your original art and reproductions of your original art are eligible for display and sale. Items made from non-original or commercial patterns, molds, or kits may not be eligible. Art Center East reserves the right to refuse any application. ACE also reserves the right to remove any items that may appear in your display that were not represented in your application, or that are otherwise deemed ineligible or unsuitable for display.
EDIBLE items must comply with State of Oregon licensing requirements. In summary, processed foods (canned jams, pickles, sauces, honey, etc) may only be sold if produced in a certified kitchen with a valid processing license (see this link). Producers processing foods they have grown or harvested themselves may not need a processing license, but must follow the rules outlined by the Oregon Farm Direct Marketing Law (see this link). All edible items for sale not for immediate consumption must have an adhesive label (not easily removed) with the following: name of product, ingredient list, your (or your business') name, your address and/or phone number, along with any other information required by any licensing requirements your edible product falls under.
New this year! Outdoor Marketplace:
We are launching an outdoor food market pilot in conjunction with Handmade Holidays. Set up as a one-time farmers market, the Outdoor Marketplace will feature produce and other food items from local farmers and food producers. Since Handmade Holidays always happens the weekend before Thanksgiving, this is the perfect time to sell the rest of your storage crop inventory (winter squash, storage carrots and beets, garlic and garlic braids, onions, potatoes, etc), dried products (chilis, herbs, etc), late season greens, processed foods that qualify under the Farm Direct Marketing Law (see above), and any other handmade items that meet the eligibility requirements for Handmade Holidays. The Outdoor Marketplace will take place on Saturday November 17 from 9am-12pm (the peak shopping hours of Handmade Holidays) in the street in front of Art Center East. Vendors can expect a high traffic flow of shoppers (averaging 250/hr) that will walk through the Outdoor Marketplace on their way to and from Handmade Holidays. Outdoor Marketplace vendors must provide their own canopy, signage, sufficient weights (minimum 30lbs per leg), tables, etc. Prepared food (hot food, coffee, kettle corn, etc) vendors are also welcome to join the Outdoor Marketplace with appropriate licensing. Outdoor Marketplace vendors will pay a lower booth fee than other Handmade Holidays vendors.
All vendors (Handmade Holidays & Outdoor Marketplace) must submit good-quality images showing examples of each medium of art / category of product you will be selling, plus a drawing or photo of your booth set-up. Images may be submitted electronically with online application, or printed photographs with mailed application. Label images with your name, medium, and estimated dimensions. If you are accepted, Art Center East may use your images in promotional materials for Handmade Holidays.
Screening & Selection
We are looking for works that exhibit originality, craftsmanship, imaginative use of materials, and aesthetic quality. A screening committee will assess the overall suitability of artwork based on the images you submit. The screening committee’s decisions are final.
Handmade Holidays postcards will be e-mailed to each selected vendor to distribute as they choose.
Display space is limited. You will be assigned a display space averaging 8ft x 4ft. Every effort will be made to meet your display space-needs. You must bring your own table, chair(s), shelving, signage, or other display fixtures. Vendors may not hang anything on the walls - you must provide your own panels to display hanging objects. A limited number of spaces have electric outlets (please note in your application if you require electricity).
Outdoor Marketplace vendors will have a minimum of 10'x10' with more room available upon request. Electrical supply is limited - please specify your electrical needs if relevant. Outdoor Marketplace vendors must provide their own canopy, signage, sufficient weights (minimum 30lbs per leg), tables, heater, etc.
Setup, Take Down, & What to Expect
Please read the following, even if you have sold at Handmade Holidays in the past. Some of the information is new:
SET-UP is Friday, November 16 from 12:00-4:00pm:
You may arrive any time during the set-up period to prepare your booth. Booths must be fully assembled and ready for sales no later than 4:00pm. See "Display" section for more information about setting up your display. Please note that the area used for Handmade Holidays is accessible only by climbing stairs - keep this in mind when planning your display.
During the Event:
We want you to have a great experience as a vendor at Handmade Holidays. Please keep these factors in mind when preparing for the event:
1) ACE provides studio space downstairs to use as a break room. Complementary coffee and tea will be available to vendors throughout the event, as well as pastries on Saturday morning. Please plan to bring additional food and beverages as needed.
2) You must accept all of your own payments via your personal till and/or card-reader. Wifi is available to run card swiping apps on your phone or tablet. ACE will not run card payments for you. Be sure to bring ample change as banks are closed during the hours of the event.
3) Saturday can be a long day! Plan on having someone else with you so you can take breaks. Staff and volunteers will also be available throughout the event to assist you as needed.
TAKE-DOWN is Saturday, November 17 at 2:00pm:
NO EARLY TAKE-DOWN PLEASE. All vendors must keep their booth set up and open through the duration of the event (4-8pm on Friday and 9am-2pm on Saturday). Vendors who leave early will not be considered for the following year's (2019) Handmade Holidays.
1) All vendors must fill out a VENDOR SURVEY at the conclusion of the event. Please leave your survey at the GIFT GALLERY DESK before leaving.
2) When packing up, please remove tape from the floor and leave your area clean.
3) Be courteous of other vendors - it's a tight space and everyone is ready to leave!
OUTDOOR MARKETPLACE, Saturday, November 17, 9am-12pm:
The street in front of Art Center East will be closed to host the Outdoor Marketplace. Vendors may begin setting up as early as 7am and must have their booths ready for sales by 9am. Vendors may not pack up early, even if their product sells out. Take-down will begin at 12pm, however, vendors may continue selling until 1pm, if they wish. All booth spaces must be left clean of debris and vacated no later than 2pm to accommodate Handmade Holiday vendor load out.
Liability / Agreement
Art Center East is not responsible for loss or damage to any work exhibited at Handmade Holidays. Accepting entry into Handmade Holidays grants Art Center East permission to use images of you and/or your artwork for publicity purposes and constitutes agreement with all conditions set forth in this prospectus. Artists are encouraged to provide their own insurance for their artwork.
Outdoor Marketplace vendors must submit a Certificate of Liability Insurance naming Art Center East as additional insured for the date of November 17, 2018.