What is Handmade Holidays Makers Market?

When: Friday, November 18, 2022 from 4:00 - 8:00 pm
Saturday, November 19, 2022 from 9:00 am - 3:00 pm

NEW! VIP Shopping Hour: Friday, November 18 from 3:00 - 4:00 pm

Where: Art Center East, 1006 Penn Avenue, La Grande

Handmade Holidays Makers Market (HHMM) is Art Center East’s most popular holiday shopping weekend of the year. The two-day art sale draws over 1,500 visitors interested in purchasing locally-made gift items. Past offerings include: paintings, ceramics, jewelry, stained glass, blown glass, textiles, screen printing, cards and stationery, leather items, hand-made skillets, artisan foods, terrariums, candles, soaps and skincare, and more!

Art Center East (ACE) selects Handmade Holidays Makers Market vendors for the quality and uniqueness of their work and curates the lineup to include a balanced and engaging selection. No resale or corporate merchandise is accepted into Handmade Holidays Makers Market – all items for sale must be made by the artist selling them. Participation in HHMM requires a booth fee only; no commissions are taken. 

We invite you to vend with us at this joyous event - a celebration of everything local and handmade just in time for the holiday season!

Entry Details

Important Dates:

February 1 - July 26, 2022 -  14th Annual Handmade Holidays Makers Market open application period. 

August 1, 2022  -  Applicants notified about their acceptance status. **

August 8, 2022 - Invoice due for the accepted applicant booth fee.

November 18 - NEW! VIP Shopping Hour from 3:00 - 4:00 pm.

November 18 & 19  -  Handmade Holidays Makers Market at Art Center East; free admission and open to the public November 18 from 4:00 - 8:00 pm & November 19 from 9:00 am - 3:00 pm.

** Applicants not accepted into Handmade Holidays Makers Market will be placed on a waiting list. In the case of a cancellation, ACE will notify you as soon as possible. 

Eligibility Requirements:

Handmade Holidays Makers Market is open to artists and makers aged 18 years and older. All products sold at HHMM must be original products made by you, and/or reproductions of your original work. Items made from non-original or commercial patterns, molds, or kits will be considered on a case-by-case basis. Art Center East reserves the right to refuse any application. ACE also reserves the right to remove any items that may appear in your display, after set up at ACE, that were not represented in your application, pre-approved, or that are otherwise deemed ineligible or unsuitable for display.

Edible items must comply with State of Oregon licensing requirements. Processed foods (canned jams, pickles, sauces, honey, etc) may only be sold if produced in a certified kitchen with a valid processing license (see this link).
Producers processing foods they have grown or harvested themselves may not need a processing license, but must follow the rules outlined by the Oregon Farm Direct Marketing Law (see this link). All edible items for sale not for immediate consumption must have an adhesive label (not easily removed) with the following: name of product, ingredient list, your (or your business') name, your address and/or phone number, along with any other information required by any licensing requirements your edible product falls under. Questions about your food product? Contact Union County public health inspector, Ryan Zastrow, at 541-962-8818. Applicants must be able to provide proof of documentation upon request.

Product Portfolio:

All applicants must submit photos of their original work. A portfolio of up to ten photos should include an image of each category of product you intend to sell and an image of your booth set up, if possible. The portfolio should offer a well-rounded sense of the products that will be available at your booth (i.e. show off your stuff!). 

ACE will use the photos to: 

1) Evaluate your product for inclusion as a Handmade Holidays Makers Market vendor.

2) Promote your product if you are accepted. Poor quality or non-existent photos will reduce your chances of being accepted into HHMM. ACE makes an effort to promote each vendor individually as a lead-up to the event. Without usable photos, ACE cannot promote your business. 

Submitting your Product Portfolio:  

Your application is not complete without a submitted product portfolio. Please email your portfolio in separate image files (.jpg or .png file types only) to [email protected] with your business name and Product Portfolio as subject heading (example: Crafty Cards Product Portfolio). Label each image file with your business name, product type, and estimated dimensions, if applicable (example: businessname_product type_dimensions.jpg). Image files should be no smaller than 800 x 800 pixels. If you are not able to provide photos of your work, please call (541-624-2800) or email to set up a time to bring your product into Art Center East for evaluation. ACE staff is here to help! Please be in touch if you need assistance in creating or submitting your portfolio. 

Screening & Selection

Art Center East is looking for works that exhibit originality, craftsmanship, imaginative use of materials, and aesthetic quality. A screening committee will assess the application materials you provide based on these criteria and on the number of applications for similar products. Categories such as jewelry or ceramics that have several applicants will be more competitive than those in which there are no similar applicants. This keeps the vendor mix diverse and engaging to new and existing customers. Didn’t make it in a previous year? Please apply again, as our vendor mix changes annually. 

Handmade Holidays Makers Market is a high-traffic event – on average, over 1,500 visitors attend each year. Historically, vendors average over $30,000 in sales collectively (25 vendors) for the two-day event. It is imperative that vendors have enough items, with multiple price-points, for sale the entire duration of HHMM.

No agenda-driven merchandise or signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind).

Note: If applying as a group of vendors for one shared booth space, each person must apply individually and clarify that they are a part of said group. Although the group is proposing to share a booth space, each vendor will be juried separately and it may be that not all applicants are accepted. 

Incomplete applications will not be considered. The screening committee’s decisions are final.

Display

Each vendor will be assigned a display space of at least 8’ wide x 4’ deep (approximately). There are also 6 booth & a half (4’x4’ PLUS 8’x4’) and 2 double booth (8’x8’) display spaces available. You are responsible for all display equipment: table(s), chair(s), shelving, signage, and/or other display fixtures. Vendors wishing to display a large number of hanging items should plan to bring free-standing display panels for that use. Vendors must use their own non-wall-damaging command strips to hang lightweight signs or, with permission, a limited number of products on walls. Command strips must be used properly to prevent damage to the gallery walls – vendors may be invoiced for costs related to wall repair after the end of the event. 

 

Setup, Take Down, & What to Expect

Before the event:

Art Center East will provide vendors with digital marketing materials to promote vendor participation in the event. It’s strongly encouraged that vendors contribute in marketing their participation within the months, weeks, and days leading up to the event. ACE may tag vendor social media pages in social marketing posts. 

SETUP takes place Wednesday and Thursday, November 16th & 17th from 8:00 am - 3:00 pm and Friday, November 18th from 8:00 am - 2:45 pm. Vendors will be required to select one of the three setup days. Vendors must bring their own assistance to help load in and set up their booth. Vendors are responsible for the loading and unloading of their own display and handmade items. Asking other vendors for help is highly discouraged. ACE staff will be available for display presentation feedback.

Access to parking in the front of the building will be cut off at 2:00 pm on Friday, November 18.  Please note that the area used for Handmade Holidays Makers Market is accessible only by climbing two sets of stairs - keep this in mind when planning your display. Display spaces must be fully assembled and ready for sales no later than Friday, November 18th at 2:45pm. 

Friday, November 18th from 3:00 pm - 4:00 pm HHMM VIP shoppers will fill the building. 

Friday, November 18th from 4:00 - 8:00 pm & Saturday, November 19th from 9:00 am - 3:00 pm admission is free and open to the general public. 

During the Event:

We want you to have a great experience as a vendor at Handmade Holidays Makers Market. Please keep these factors in mind as you prepare:

1) ACE provides a kitchen space downstairs to use as a break room. Complimentary coffee and tea will be available to vendors throughout the event, as well as pastries on Saturday morning. Please plan to bring additional food and beverages as needed; refrigerator and microwave available.

2) You must accept all of your own payments. Plan to bring sufficient small bills for making change throughout the weekend, as banks are closed for the duration of the event. Free Wifi is available to run card swiping apps on your phone or tablet. ACE will not run card payments for you. 

3) Vendors must be ready to take payments Saturday morning no later than 8:45 am. Saturday can be a long day – plan on having up to ONE other person with you so you can take breaks. Staff and volunteers will also be available throughout the event to assist you as needed.

TAKE-DOWN is Saturday, November 19 at 3:00 pm:

NO EARLY TAKE-DOWN, PLEASE. All vendors must keep their booth set up and open through the duration of the event (4-8pm on Friday and 9am-3pm on Saturday). Vendors who leave early will not be considered for the following year's Handmade Holidays Makers Market. This includes vendors who sell out of their inventory – even if this happens,  vendors must be present at their booth until 3:00 pm Saturday, November 19.

1) For grant reporting and in order to improve the event, Art Center East asks all vendors to complete a VENDOR SURVEY at the conclusion of the event. Please leave your survey at the GIFT GALLERY DESK before leaving. 

2) When packing up please leave your area clean - ask ACE staff for cleaning supplies if needed. 

3) Please use the correct Command strip removal process!

4) Be courteous of other vendors - it's a tight space and everyone is ready to leave!

Liability / Agreement

Art Center East is not responsible for loss or damage to any work exhibited at Handmade Holidays. Accepting entry into Handmade Holidays Makers Market grants Art Center East permission to use images of you and/or your artwork for publicity purposes and constitutes agreement with all conditions set forth in this prospectus. 

Artists are encouraged to provide their own insurance for their artwork. Vendors are also encouraged to submit a Certificate of Liability Insurance naming Art Center East as additional insured for the dates of November 16 - 19, 2022 (contact current insurance provider for instructions if unsure how to do so). 

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